In Winner, EANCOM users have access to the Order Confirmation Management Tool (OCMT). The OCMT provides a table of data on the user's EANCOM order confirmations. These confirmations can be compared directly with the orders to highlight any differences.
To open the OCMT; at Project level, select Additional modules > EANCOM Export > Order Confirmation Management Tool.
Order Confirmation Management Tool (OCMT)
The OCMT window shows the user a table of their EANCOM order confirmations received from suppliers. Users can compare order confirmations directly with the original order that they sent and highlight any differences.
To highlight differences, select View > See only the difference.
Note: Users can set the comparison view as a default in the Eancom settings window.
The comparison shown is divided into four parts:
- Summary; showing the general conditions of the order.
- Head data; showing the models and designs.
- Article lines; showing the properties of the positions.
- Prices; showing the data oncosts and prices.
The following symbols elaborate on the differences the user may see:
- To Verify
This symbol highlights an article when a supplier has made added or removed certain object parameters for example, the supplier may add the parameter "Left" for the hinges for an object, or remove the "Width" parameter if the object is of a standard size. Both examples may be legimiate variations, however they are flagged by the OCMT for checking by the user. - Added
This symbol highlights new articles added by the supplier for example, mandatory articles the user may have missed such as plinths, cornices or shortages. - Deleted
This symbol highlights an article deleted by the supplier for example, the article may have been redundant, or ordered in too large or too small of an amount. Users may also find that suppliers have deleted an article and then added that same article elsewhere on the order confirmation, for example, to reorganise the order to their standard, and this may occur several times on an order confirmation. - Rejected
This symbol highlights an article the user has rejected. To reject an article, right-click the article line and select Reject. A comments window will then prompt the user to enter a reason for the rejection.
Note: Rejected changes can be sent back the supplier by selecting View > Send to supplier. The user can then tick the desired articles, and add a comment to the supplier explaining the rejections in addition to comments on individual articles. - Accepted
This symbol highlights an article the user has accepted. To accept an article, right-click the article line and select Accept. - Awaiting
A green hourglass:
This symbol highlights that the order has been sent.
A brown hourglass:
This symbol highlights that the order arrived at the manufacturer and you received a receipt.
Once the user has finished reviewing the changes the supplier has made to the order confirmation, they can right-click and select Done.
Note: The user can select the Done option at any time, even if the supplier has not yet responded to rejected changes.
OCMT settings
Users can set the comparison view as the default in the Eancom settings window.
At Project level:
- Select Additional modules > EANCOM Export > Settings.
- In the Eancom settings window, select the supplier tab for example, SCHULLER.
- Under the supplier tab, for example SCHULLER, in the Settings for comparison section, tick the box next to Show only the lines modified compared to the order.
- Click Apply, then click OK.
Note: The user would need to adjust this setting for each supplier.
Note: Users can also use the Range for the prices comparison (+ or -%) drop-down menu to set a lower limit for the percentage price difference flagged in the OCMT for example, selecting a value of 5 will ensure that the OCMT will not highlight price differences between -5% and +5%.
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