When a catalog has been installed prior to using it you are required to approve the Cost and Sales index in the catalog settings. This can also be known as index settings, price settings or adjustments, price index settings or setting purchase price and setting sales price.
This means pricing the catalog - setting the cost of items to you and the price you will be selling them for. You will be unable to use the downloaded catalogs in a plan until you have confirmed the indexes.
Note: if you wish to leave catalogs at the default index settings, meaning the cost and sales prices will both be set at the manufacturer's book price, see article Catalog indexes.
Access Catalog information when opening Winner
- Once you have downloaded catalogs, reopened Winner and the catalog installation is complete, the Catalog indexes window will appear.
The new catalogs needing indexing will automatically be selected.
- Click the Index button.
- In the Registered catalogs window, the newly installed catalogs will be highlighted in red and marked with an X status in the Indexes not approved column.
- Double click one of the catalogs requiring approval to get to the Catalog information window.
Access Catalog information from the Winner Menu
If the catalog is not newly installed and you want to update the indexing, follow the instructions below to access the catalog information:
At Project level
- Click Register in the Menu bar and select Catalogs
- In the Registered catalogs window, any unindexed installed catalogs will be highlighted in red and marked with an X status in the Indexes not approved column.
- Double click one of the catalogs requiring approval to get to the Catalog information window.
Catalog Information window
- New catalogs will show a Cost index of 1 and a sales index of 1. This is treated as 100% of the catalog price.
- An example of a manufacturer discount is if 45% is given, the Cost index column should read 0.55, as the retailer would pay 0.55 of the cost price.
- If you wanted to make more profit, for example a further 20%, this would be added on to the Sales index so it would read as 1.20
- The whole catalog or individual price groups/models can be adjusted as required.
- Tick the Index settings approved box in the top left to confirm the index settings.
- Click OK
- In the Registered catalogs window, the 'X' status on the selected catalog should have now moved to the Updated column.
- Click Close
The catalog will now be ready to use.
Price calculation assistant
When using a catalog that is priced in points or Euros, it may be more useful to use the Price calculation assistant. This can be accessed for the whole catalog or an individual price group by pressing the ±? button in the Catalog information window. For a more detailed look at the Price calculation assistant, see related articles at the foot of this page.
In the Price calculation assistant window there are three sections:
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Product - Search the catalog via code or model and check the pricing as it is currently set. You can set the indexes to be focused around a key product that you are sure about the margins required. Click the more options button to access the Select product or Select model windows:
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Prices - The Points/price in the catalog will show the value for the item selected.
In the cost price ex VAT, type in the buying price for that item excluding VAT.
In the sales price inc. VAT, input the selling price for the item including VAT. - Result - This section will highlight how the index settings will change according to the adjustments made.
Click Apply to confirm the changes. Winner will calculate a cost index and sales index from the ratio of the pricing.
When finished make sure to check the index settings approved box and then the catalog is ready to use.
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