How do I setup Tradeplace in Winner?

We strongly recommend that you contact your local representative for each supplier before setting up Tradeplace within Winner. This point is very important as your supplier will be involved in the registration process when he will need to enable your connection.

When contacting your supplier you should also request the following information that you will need during the setup process:

• customer code with the supplier
• ship to code for each delivery location
  
  

In the menu bar of Winner, access settings of the Tradeplace module by selecting Additonal modules > Tradeplace > Settings.

This will open a window with Tradeplace Settings this needs completing with your organisation's details.  To do this follow Step 3 onwards.

Because Tradeplace is in a separate module, you need to re-enter your company information. The country you will be selecting is the country in which you are going to send your order.
IMPORTANT! this information will determine to which local supplier your order messages will be sent.

Tradeplace offers a test system and a production system.

The majority of the time you will be working in Production; as all integration tests between Compusoft and Tradeplace have already been passed successfully.

IMPORTANT! When registering ensure you select Production, not test.

You may need to send a test order at the request of your supplier. In order to do so, open the settings window and select Test.

Catalogues and Customer code

In the settings window you need to add all the suppliers with which you intend to use Tradeplace. If you have completed Step 1, you have already contacted each supplier and have the necessary information to populate this section.

In order to add a supplier, click on Add New Supplier

This will open a popup window in which the supplier data must be specified.

First select all the Compusoft catalogues that apply to the supplier you want to add. For example, if a supplier has only one catalogue, pick this one. If the same supplier has two catalogues in Compusoft, select these two catalogues. In the screen below, two catalogues are selected.

Once you have selected the catalogue, then select the supplier that is distributing this catalogue (or these catalogues).

In following screen one catalogue is selected and the matching supplier is selected.

IMPORTANT! By this action you are linking the Compusoft catalogue(s) to the Tradeplace supplier, enabling orders to be sent to the correct supplier.

Now select the code standard you want to use when sending your customer code to the supplier. Tradeplace handles two code types which are: OEM or GLN.
OEM is the code in the supplier system; you will have one code for each supplier.

• The acronym OEM (Original Equipment Manufacturer) defines intermediary companies whose commercial aim is to sell a manufacturer's products to end customers.
  It is therefore an account number transmitted by a supplier to identify its distributor = "Customer account number" transmitted by the supplier.

GLN stands for Global Location Numbers. If you are using GLN, then you will send the same code to all your suppliers.

• The GLN (Global Location Number) or Operational Point is a worldwide code that identifies a location, it is an electronic address. Its purpose is to enable the exchange of information between companies in the distribution chain. Its mission is to identify a location in a unique and unambiguous way.
  

Add the code, which you requested in Step 1 (OEM or GLN), for this supplier. 

Once this is completed, click on Add.

Ship to Party

As soon as you click Add, you will be prompted for the ship to party code with a new popup window:
 


Ship to Party is a delivery location. You should specify all the delivery locations you intend to use with the Tradeplace suppliers. There should be at least one Ship To Party entered. 

As with customer code, you need to specify the code type (GLN or OEM) you are going to use. Then enter the company name and address.

Once all fields are completed, click Add.

The list of entered Ship To Party (delivery locations) are now displayed.

If you wish to enter more delivery locations click on Add New Ship to party.
Click Close when you have finished.

All the information you entered is now listed on the screen.

Click on Add New Supplier to add another supplier.

For any suppliers you add, you can review and change the information before submission by clicking on to edit the Customer code and to edit the delivery location(s).

You need to specify contact people within your organisation. This is very useful for the suppliers and Tradeplace team, so they can contact the right person in your company.

Click on Add New Contact. It will display a popup screen:

You can specify two contacts (Main and Second). For each contact you add, please try and complete all fields. Email and Phone Number are important for future communication. Click Add.

Each time you add a contact it is displayed on the screen.

Once you have keyed in all the relevant information for your registration, click Register to apply to Tradeplace. This is a semi automated process as suppliers need to validate your account. This process normally takes approximately 24 hours. To ensure a quick service, we strongly advise to complete Step 1 as soon as possible so that the suppliers will be waiting for your application and will hopefully check it promptly.

If everything is correct you will receive a confirmation screen.